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PACKING AND TRANSPORT OF EXEMPT HUMAN SPECIMENS

Exempt Human Specimens are defined as clinical specimens (blood, secreta, excreta, tissue and tissue fluids) not known to contain or suspected to contain a pathogen; or a Biological Substances, Category B, specimen in which the pathogen has been neutralized or inactivated so it cannot cause a disease when exposure to it occurs. Exempt Human Specimens are excluded from hazardous materials regulation.

Instructions for preparing Exempt Human Specimens:

• If using an Interface and/or ARUP System 2000®, print out a packing list for each temperature and rack and bag these specimens separately. Do the same for all manual test request forms.
• Place specimens in the ARUP rack in the order the specimens appear on the packing list or in the same order as the test request forms.
• Place one or two racks in the zip-lock portion of the correct color-coded specimen bag. If racks cannot be used, then the specimen must be packed individually in a specimen bag; or, if multiple specimens are being sent, they must be individually wrapped and placed in a specimen bag.
• On the front of the bag, completely fill in the date, client number, and specimen count. Place all of the paperwork into the outside pouch.
• Remove the perforated section of the color-coded bag and keep for your records.
• Place the color-coded bag in the appropriate temperature location for the courier to pick up.

Instructions for shipping Exempt Human specimens:

• Make sure the shipping container does not have the words “Biological Substances, Category B,” anywhere on the box. The Air Waybill must have “Exempt Human Specimens, nonHMR” listed under the contents/description section.
• An itemized list of contents must be enclosed between the secondary packaging and the outer packaging.
• Pack specimens according to temperature type. Pack no more than two bags containing the ARUP tube racks in the small (quarter-sized) section and pack no more than six bags in the medium (half-sized) section. For refrigerated specimens, pack at least two gel packs in the small section (one top and bottom), or at least four gel packs in the medium section (two top and bottom) of the ARUP shipping container. If dry ice is being used, pack the majority of the dry ice (2.2 kg) on top of the specimens inside the small/medium section. When filling out the air waybill, it must include the verbiage, “Exempt Human Specimens” listed under the contents/description section. If dry ice under 2.2 kg (5 lb) is being used, the shipper must write dry ice, and must include the total weight of the dry ice being used in kilograms. If the shipper is using more than 2.2 kg (5 lbs) of dry ice or a class 9 dry ice lab on the container the air way bill must include: UN1845, Dry Ice, 9, and the total weight of the dry ice being used in kilograms.